Home Show Contract 2012
Dear Exhibitor,
Enclosed is the 2012 Home & Garden Show information. We are in the process of planning our 35th Annual Home & Garden Show for March 9th, 10th, & 11th, 2012. The show is located at the Fremont Recreation Complex 600 St. Joseph St. Fremont, Ohio. Please read the enclosed contract & return forms to the office.
A REPRESENTATIVE FROM EACH EXHIBIT MUST ATTEND THE JANUARY OR FEBURARY MEETING BEFORE THE MARCH SHOW.
This is also stated on all meeting notices under the Calendar of Event section.
Booth rental is $ 275.00 per 10′ x 10′ booth for paid members. That is paid in full as of 01/02/2012. All booths that are rented after 01/06/2012 are $ 300.00 each. Membership dues are $ 75.00 annually.
A $ 50.00 compliance deposit is required per exhibitor. This deposit is refundable after the show provided the exhibitor complies with all the regulations as stated in the contract. Therefore we need to know, in writing, how many booths you will need & also a check, for payment in full, for your booth(s) by 01/16/2012. Please make the check payable to the association.
After 01/23/2012 all unsecured booths will be sold first come first served basis. Any exhibitor canceling after 01//31/2012 will be offered a rebate of ½ booth cost toward the next years both
110-volt electricity is supplied. Additional requirements are available, at extra cost, as needed. Please tell us, ahead of time, your electrical needs.
HOME & GARDEN SHOW DATES & HOURS ARE: MARCH 9th, 10th, & 11th, 2012
Friday 5:00 P.M. to 9:00 P.M.
Saturday 10:00 P.M. to 7:00 P.M.
Sunday 12:00 P.M. to 4:00 P.M.
Along with the regular advertising, with your paid up dues & booth rental, you will receive FREE 1/5 page advertising. The programs are to be disturbed before the show & at the door of the show. You are responsible for sending in your ad. If you are interested in a large ad space, at an addition cost please contact the office. Advertising signs/ banners maybe hung inside the walk track above the booths at the cost of $ 10.00 per banner. There a will be no mention of any advertising for those who secure their booth after 01/15/12.
A drawing of 1st, 2nd, & 3rd place will be drawing at 3:30- 4:00 on Sunday with a gift certificate prize value at $100.00, $ 200.00, & $ 300.00. Any member may donate door prize(s) to be drawing every ½ hour of the show.
I look forward to hearing from you soon.
Cheryl M. Mackey-Wing
Cheryl M. Mackey-Wing 2012 Home & Garden Show Coordinator
Office hours Monday or Thursday 9:00 A.M. – 4:00 PM
cmwing@live.com www.sanduskycountybuildersassociation.com
HOME SHOW REGULATIONS
A representative of each exhibitor must attend the January or February meeting prior to the March Show.
All booths will be manned all open hours of the show. Exhibitors should be in their booths at least 15 minutes before the opening hours. No dismantling or removal of booths is permitted prior to the official announced closing time on the final day of the show. (After 4:00 P.M. on Sunday) There are NO exceptions to this rule. All booths must be vacated by 10:00 A. M. Monday.
All exhibitors must supply ACCEPTABLE carpeted floor covering for ENTIRE booth. Rental carpet is available: cost 10×10 is $ 25.00. Any exhibitor using water in their display must get pre-approval from the recreation complex people.
All booths are sold on first come first serve basis & (1) previous exhibitor & members, (2) current member. Set up 7:00 A.M. – 4:P.M. on FRIDAY. Set up to be completed by 4:30 P.M. on Friday or your will forfeit your space for the next year.
ONE BUSINESS PER BOOTH. If you own/operate more than one business then you will need to pay for a extra booth(s) to advertise each business. Example: D. T. Beaston Construction – Classic Kitchen & Bath owner Dan Beaston.
ALL EXHIBITORS & THEIR EMPLOYEES ARE TO PARK ALL VEHICLES ON THE FAR SIDE PARKING LOT OR NEXT TO THE TENNIS COURTS. THIS INCLUDES THE PARKING SPACES ALONG THE WEST SIDE OF THE MAIN PARKING LOT. THE MAIN PARKING LOT NEAREST THE EXHIBIT HALL/REC. CENTER IS RESERVED FOR THE PUBLIC. EMPLOYEERS YOU ARE RESPONSIBLE TO LET YOUR EMPLOYEES KNOW ABOUT THIS RULE. IT DOESN’T MATTER HOW MANY HOURS THEY ARE WORKING. THEY NEED TO PARK IN THE CORRECT AREAS. THERE WILL BE NO PARKING OF LARGE TRUCK, VAN, & TRAILERS THROUGHOUT THE WEEKEND. TAKE THEM BACK TO YOUR BUSINESS OR MAKE ARRANGEMENTS TO PARK THEM AT THE BIG LOTS PARKING LOT OFF OF STATE ST.
Non-participating & outside vendors may not sublet, solicit, & or distribute any literature, etc. anywhere at the Recreation Complex. Raffles will be permitted at individual booths. Exhibitor’s personnel may not sell or distribute literature or operate in any space except within the confines of Exhibitor’s booth. All employees & their families are not to register for the door prize drawings.
Entry doors will be lock until opening hours. Early access entry will be permitted to exhibitors.
Assignment of exhibitor space is within the sole discretion of Show Management, which reserves the right to alter the locations of booths is deemed in the best interest of the overall exposition. Loudspeakers, radio, television set, or the operation of any equipment which if sufficient volume to be annoying it neighboring exhibitor will new not be permitted. Show Management reserves the right at any time to prohibit exhibitor’s conduct, product, or material in which it considers contrary to the best interest of the show.
Exhibitor is to send in a certificate of insurance. If the Exhibitor or its agents or employees cause any damages to any portion of the facility, Exhibitor will pay to Show Management such sum as shall be necessary to restore the damaged area. Exhibitor, within your booth, assumes all risks & responsibilities for accidents, loss, injury, or damages to persons or property & aggress to indemnify & hold harmless Show Management, the Facility, & their representatives from any & all claims or losses including include attorney fees arising from Exhibitor’s participation. Exhibitors will furnish a Certificate of Comprehensive General Liability Insurance Coverage in which will assist on protecting it against all risks assumed or incurred in connection with its exhibit.
In case the Show is canceled, does not open in a timely manner or must be prematurely close due to fire, weather, or other causes, the Exhibitor waives any claim for damages or compensation.
HOME & GARDEN SHOW CONTRACT
I agree to all terms & conditions of Home & Garden Show Contract. Please sign & return to P. O. Box 721 Fremont, Ohio 43420. This agreement appropriately entered into on __________ by & between the Home & Garden Show, party of the 1st part, &: Name of Business ________________________________________ party of the 2nd part witnessed.
The party of the 1st part hereby agrees to furnish to the party of the 2nd part a booth(s), number(s) to be assign at a later date, to be used during the Home & Garden Show on MARCH 9th, 10th, & 11th, 2012. Friday 5:00-9:00, Saturday 10:00-7:00, & Sunday 12:00- 4:00. Location: Fremont Recreation Complex 600 St. Joseph St. Fremont, Ohio 43449
Please make check payable to the Sandusky County Builders Association. The cost per booth is $ 275.00 plus a refundable compliance deposit of $ 50.00 if paid in full as of 01/06/12. After the deadline date cost is $ 300.00 per booth plus $ 50.00 deposit. The deposit will be returned after the show & only is all terms & conditions of the contract are completely followed. You must be a member of the association to be an exhibitor of the show. Table & /or 2 chairs, carpet are available to rent at an additional cost. Fees are listed below.
The party of the 1st part agrees to furnish exhibitors the following, all publicity that is necessary to promote the show. Partitions set up between booths. Each booth will be supplied with (110 volt) electricity. There are area free drawings sponsored by the Sandusky County Home Builders Association.
In witness where of the parties here unto have set their hands the day & year first written above. This contract is not binding until signed by a duly authorized agent of the Sandusky County Builders Association & a signed copy sent to the exhibitor. FIRM NAME: _________________________________________________________________
PHONE: _________________ ADDRESS: _____________________________________________________
FAX: ____________________ E-Mail: ______________________________ CELL PHONE _____________
EXHIBITOR CONTACT: ___________________________________________________________________
Product &/or services to be exhibited (Fill out in detail, please. This information needed for publicity as well as booth location):
YOUR CHECK OFF LIST
_____ DUES (Invoice sent 11/11, Due 12/01/11) $ 75.00 – check to see if was already paid for 2012
_____ Refundable Deposit $ 50.00
_____ Booth(s) PER BOOTH $ 300.00
_____ Rental of Carpet PER BOOTH $ 25.00
_____ Rental of Table(s) PER TABLE $ 25.00
_____ Rental of Chairs – Set of 2 – Metal $ 25.00
_____ Enclose your ad for the show program
_____ Enclose a Copy of Insurance
_____ Check of if you are going to donate a door prize(s). You may list items & then drop off at SCBA booth at set up time or during the show.
